Request Letter for Payment Release

A request letter for payment release is a formal letter written when a person is yet to receive their payment from a person/organisation. A request letter for the release of an outstanding payment is very essential when a person is supposed to receive their payment but the payment is delayed due to some reasons. If the payment for your work/sale has not been released by a company, then you can always write a payment release request letter to the company, or to any other body which needs to clear the payment. The request letter for payment release is a simple formal letter that includes details about the payment receipt and the outstanding amount.

One has to be polite and maintain a respectful tone while writing a request letter for payment release. The letter is sent to the recipient stating that you have not received the payment and the recipient should make necessary action immediately.

Request Letter for Payment Release: Guidelines and Tips

• Always check if both the addresses i.e. sender’s address and receipt’s address are correct. The receiver’s address should be mentioned after the date.
• Mention the date correctly as it helps to record the data and will be proof of you sending an official letter in case of any trouble.
• The salutations while writing the letter should be formal.
• Keep the subject of the letter precise and in one sentence.
• The details of the organisation from which the order has been made and the details of the order itself should be elaborated clearly.
• The main body should be informative about the reason behind writing the letter and the pending payment to be made.
• In conclusion, thank the recipient and then end the main body content.
• Inclusion of any informal information in the letter should be avoided.
• Keep the tone of the letter polite and respectful.

Format of Request Letter for Payment Release

Body of the letter

Yours Sincerely/faithfully/ truly

Attachments (if any)

Sample 1 – Outstanding Payment

Ski Line Ventures

13 Pollock Street,

Subject – Request letter for outstanding payment

I am Meher Khan, Head of the Finance Department in Cybil Security Services. I write this letter to inform you that your company placed an order with our services for security cameras. We received an order of 12 security cameras for your office on 2nd March 2022. The order was fulfilled, and the cameras were installed on 12th March 2022. This letter is regarding the payment pending for the same order.

The order consisted of 12 security cameras as requested by you. The total bill amount for the order is Rs.24,000 with order number AO1938248. You have been a regular customer of our company and thus, I humbly request you to make the payment for the order at the earliest. I will attach the bills and the order details with this letter for your reference. In case of any query please contact us at the number mentioned below.

I shall be obliged if you make the payment at the earliest. You are warmly welcome to shop with us again.

Head of Finance department,

Cybil Security services

Contact number: 939446278384

• Order receipt
• Order summary sheet

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